5 Best Cloud Storage Services for Businesses
Think about this: You lose your laptop at work. And data too. It sounds like a big problem, right? But with cloud storage, it is not a big deal. All your important files are saved online, so you can access them any time. This is why businesses are now using cloud storage.
With cloud storage, employees can share files and work together from anywhere. There is no need for big storage rooms or heavy external hard drives. Also, business cloud storage has many extra features, like strong security, admin controls, and easy file sharing. These things are not always available in personal cloud storage.
Choosing the best cloud storage out of many for business is not easy because every service offers something different. Some focus on security, and some help with teamwork. That is why we have picked the best options for you.
Whether you have a small business or a big company, the right cloud storage can keep your files safe, help your team work better, and make your business stronger in the digital world.
1. Dropbox Business
Dropbox Business offers strong file-sharing features. It keeps the best parts of regular Dropbox but adds tools for businesses. You can easily share files inside or outside your company, create view-only links, and control access.
The interface is simple and works smoothly. It also supports many file types with no compatibility issues. File syncing is fast, thanks to block-level sync, which updates only the changed parts of a file. There’s also an online-only sync option to save space.
Dropbox Business incorporates well with third-party apps like Google Workspace, Microsoft Office, Slack, and Trello. It also offers native apps like Dropbox Paper for real-time editing and eSign for secure document signing.
Well, all of these apps rely on a reliable internet connection. If you are looking for one, an amazing option is Spectrum Internet. You get to enjoy high-speed connectivity, which is important for business tasks. Check out Spectrum internet plans and get one that fits your business needs.
However, it’s not the cheapest option and it lacks private encryption and online editing tools. But, there is a 30-day free trial available.
2. Egnyte
Egnyte offers both on-premise storage and cloud. Other than that, it has strong security features and works with applications like Microsoft 365, Google Workspace, Trello, and Zoom. However, it can be pricey and it doesn’t offer private encryption.
One of its biggest advantages is customization. Admins can set security rules, manage users, and even adjust branding. Features like two-factor authentication, password policies, and storage notifications help keep things secure and organized. It also has a task manager, though it’s pretty simple.
Egnyte’s interface looks like a regular file explorer, making it easy to use. It has apps for Windows, Mac, iOS, and Android, and you can connect multiple drives through the desktop app.
3. Box Business
Box Business gives unlimited storage. It works with Microsoft Office, Google Workspace, and over 1,500 other apps like Slack and Airtable. It has its own apps too, like Box Notes for writing together in real time and Box Sign for signing documents online. Box Drive lets you access files without using up hard drive space.
The admin console has many tools for managing users and teams, but some features are locked in cheaper plans. It supports task management and advanced workflow automation, making work easier. Security is strong with AES 256-bit encryption and TLS/SSL, but private encryption needs an extra add-on called Box KeySafe.
A downside is speed. It’s slower than some other cloud storage services. It doesn’t have block-level sync, so big files take longer to update. Still, it’s a secure and powerful option for businesses that need to store and share files easily.
4. Sync.com
Sync.com for Teams is all about security. It has zero-knowledge encryption, which means only you can access your files. No one else, not even Sync. This makes it a great choice for businesses handling sensitive data. It also follows Canadian privacy laws (PIPEDA).
File sharing is easy and safe. You can set passwords, expiry dates, and even get notifications when someone opens a shared file. It works with Microsoft 365, so you can edit Word, Excel, and PowerPoint files online. Slack integration lets you share files in channels or private messages.
Sync.com also offers slower speed than other cloud services. It also has fewer collaboration tools. Sync.com stores older versions of files for up to 365 days so you can always restore them. It has desktop and mobile apps, but no Linux support yet.
5. Microsoft OneDrive
Microsoft OneDrive is super easy to use, especially for Windows users. It’s already on Windows, so no need to install anything. It works great with Microsoft 365 apps like Word, Excel, and Outlook. You can also save space by keeping files in the cloud and downloading them only when needed.
OneDrive gives 1TB of storage per user on business plans. However, the security is just okay. Microsoft collects user data, and there’s no zero-knowledge encryption. Still, if you use Microsoft a lot, OneDrive is a really handy and useful cloud storage option.
Key Takeaways
Choosing the right cloud storage depends on what you need most. Sync.com is best for strong security, but the speed is slow. OneDrive is great for Windows users with Microsoft 365, but security is not the best. Dropbox is the best for easy file sharing and Egnyte allows the most customization.
